Global Business Travel Specialist
Company Description
To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Want to dive deeper into our company’s culture? Explore our social media and check out our YouTube channel and Beyond the Game Blog where we share behind-the-scenes insights and stories direct from our team members!
Job Description
We're looking for a well-organized professional to join our team and help coordinate business travel across the globe. If you have experience organizing business travel and enjoy finding practical solutions that help people travel smoothly, we'd love to hear from you.
Daily Responsibilities
- Organize domestic and international business travel, including booking hotels, flights, trains, and rental cars. This role occasionally requires support outside standard working hours to assist teams based in North America.
- Identify travel options that balance time, comfort, and cost.
- Coordinate travel arrangements for employees across all CD PROJEKT RED locations.
- Record travel expenses and manage them in our internal systems.
- Monitor invoice flow and ensure all documents are processed and filed accurately.
- Collaborate with hotels and travel service providers to secure bookings.
- Provide assistance during travel disruptions (such as cancelled flights, booking changes, or hotel issues). Some support may be required outside regular business hours, including evenings, nights, or weekends, depending on business needs.
- Prepare reports on business travel costs.
- Support the Events team in organizing logistics for group travel.
Qualifications
- At least 3 years of experience in organizing business trips.
- Experience working as an airline ticketing agent or in a similar travel operations role is a plus.
- Fluent English and Polish, both written and spoken.
- Interest in business travel planning and logistics.
- Excellent organizational, communication, and collaboration skills.
- Ability to manage tasks independently and take ownership of responsibilities.
- Confidence in navigating travel-related challenges and working with multiple stakeholders to find effective solutions.
- Proficiency in Microsoft Office, particularly Microsoft Excel, with the ability to work confidently with spreadsheets and organize data effectively.
- Experience using reservation systems and travel management software.
Nice to have
- Previous experience in administrative or office support roles (such as Office Administration, Executive Assistant, or similar positions) is welcome.
- Familiarity with Jira.
As part of your application, please include a cover letter and attach it together with your resume in one file, both in English.
Additional Information
Working mode
- This is a full-time, office-first position based in our Warsaw office. Relocation is required.
- This role occasionally requires support outside standard working hours, including evenings, nights, or weekends, to assist teams based in North America and meet business needs.
Relocation Support
- Relocation package — flight ticket, company apartment for your first month, relocating your pet and family, shipping your belongings. It’s all covered.
- Relocation assistance — processing your legalization operations for you and tax settlements — all you need to feel right at home is taken care of.
- Polish lessons for foreign employees — and for your spouse or partner, too.
Health & Well-Being
- Private medical healthcare — a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives.
- Life insurance — comprehensive pension and insurance plans to protect you and your loved ones.
- Annual screenings for cancer prevention covered by the company.
- Psychological and psychiatrist care — free mental health support and various well-being initiatives.
- Sports card — gain access to a wide number of sporting and fitness facilities across the city.
- Menstrual leave — employees who menstruate can take one extra day off when experiencing period pain.
- RED Parents Network — support for working parents, including childcare benefits, and family-friendly events.
- RED Summer Camp for Kids — a fun summer program for children aged 5–12, majoritively paid by the company.
- Polish lessons for foreign employees — and for your spouse or partner, too.
- Paid Leave — from 20 to 26 days of holiday per year, and paid sick leave.
Perks & Professional Growth
- A welcome pack filled with goodies — to help you feel right at home once you join the team.
- Trainings, lectures, and courses — workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
- REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement.
- Gifts for newborn rebels and regular chances to nab some cool swag!
Social Activities & Life in the Office
- Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
- Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
- Healthy selections — canteens.
- Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.
- Sustainability is an ongoing commitment for us, and our campus has electric car charging points, green zones, and much more. Read all about it on our Beyond the Game Blog.
- A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.
- An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes.
- No dress-code — we like to keep it casual.
Estimated pay range for this position: 9 000 – 12 400 PLN gross monthly. Final offers are dependent on job-related factors like experience and qualifications.
Type of contract: Employment Contract ("Umowa o pracę").
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