Events and Facilities Analyst

We are ARVORE, a startup in the virtual reality content creation scene. 

ARVORE is looking to hire a technically adept, creative individual to complement our team. You will have the opportunity to work on innovative immersive and narrative-driven XR experiences, iterating and prototyping with a high level of creative freedom and with the opportunity to guide the direction of some of these endeavors.

Our process emphasizes teamwork, agility and multidisciplinarity. We are looking for a passionate and self-motivated person with a positive attitude and a genuine team player, who likes to share knowledge and is open to learn from others. We embrace problem solvers, those who aren't afraid to experiment and fail and are ready to create something new.

JOB DESCRIPTION 

We are looking for an organized professional with strong relationship-building skills to manage the operational routines of Facilities, maintenance, procurement, and corporate travel logistics. In addition to overseeing the day-to-day office infrastructure and supporting the hybrid/remote work model, you will lead the end-to-end management and annual calendar of the company's national and international events.

Facilities and Logistics

• Oversee the day-to-day operations of the office, ensuring cleanliness, organization, inventory control, and dispatch of supplies for the office and home-office setups, supporting all areas of the company.
• Coordinate preventive and corrective maintenance routines, manage renovations, repairs, and the setup of new facilities.
• Provide administrative support for procurement processes and the implementation of Facilities standards and procedures.
• Work closely with the IT team (on equipment shipping and receiving logistics), Talent, and Finance (on invoice flow, payment requests, and reimbursements).
• Responsible for booking flights, accommodations, and transfers for domestic and international travel for the team and leadership.

Events

• Participate in the planning and lead the end-to-end execution of internal events (kickoffs, all-hands, meetups) and occasional external events (festivals, trade shows, summits, client and partner activations), coordinating all logistics, including venue oversight, setup, equipment, transportation, and travel.
• Coordinate leadership's schedule at events, managing engagements with clients, partners, and guests.
• Track the annual events calendar, cross-referencing strategic dates, industry seasonality, and leadership's schedule to support advance planning.
• Update and maintain the database of approved vendors (venues, production companies, printing services, promotional items, catering), with post-event performance evaluation.

REQUIREMENTS

• Prior experience as an analyst in Facilities routines, corporate logistics, and event organization.
• Fluent English (required).
• Proficiency in Excel/Google Sheets and task management tools.
• Must reside in São Paulo with availability to work on-site; mandatory presence on event days and availability for domestic and international travel.